Event organization is a process that involves many different tasks from conceptualization, planning, preparation and implementation of the event.
Event organization is a process that involves many different tasks from conceptualization, planning, preparation and implementation of the event. However, few people know that, in order to properly organize the event, we need to apply for the necessary permissions for the event. So how is this done? Let's find out with Vietnam event decoration agency Bo Decor in the article below.
What are the basic event permits you should keep in mind?
To apply for basic event permits, you need to prepare documents that include:
An event license application with the company name;
Copy of business registration certificate;
Event contract signed with the customer (if the organization for the client);
Power of attorney from the customer to the organization company;
Contract signed with the owner of the venue and the program content.
What should be noticed in applying for permits?
In planning an event, getting permits is work that should be done as soon as possible. During the preparation and submission of the application, many different problems can occur. Therefore, you should prepare and implement early to promptly handle and fix the problems that occur.
If the event has music and art repertoire, it is required to have a certificate of payment of royalties, lyrics record, passport documents (if there are foreign artists), and more.
If the event has a lottery or promotion program, you must get permission from the Department of Industry and Trade.
If the event is a tournament, an additional Official Letter in the name of the tournament agency is required, the decision to establish the tournament and a contract / memorandum with the coordinating entity.
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If the event does sell tickets you must include a ticket maket.
All documents must have a stamp.
Pay attention to both the timing of submitting and receiving the permit to calculate the reasonable time. You should calculate in advance the holidays to promptly receive documents to suit the time of the event.
Apply for permission in the locality
If you are organizing a large-scale event in many parts of the province, you just need to apply for a permit in the province and submit the Provincial Permit to other locations where you are going to host the event. However, you need to pay special attention to the timing and deadline for applying for sub-permits in the provinces and cities.
Each place has its own specific regulations that you need to go to work with the provincial authorities to learn and implement the most accurately. At the same time, with events that can cause unsecurity and traffic congestion, you should notify in writing to the local ward / commune authorities for assistance when needed.
These are notes on getting an event permit that Vietnam event company Bo Decor shares with you. Hope the above information will help you to have more understanding and prepare well for the upcoming events.